Job Description

Fleet Administrator, Felixstowe
Salary: £34,000
Hours: Monday to Friday 0730 – 1730

An established logistics business is seeking a proactive and organised Fleet Administrator to support the day-to-day running of its fleet operation in Felixstowe
Working closely with the Fleet Supervisor, you will be responsible for maintaining vehicle records, coordinating maintenance activities, managing compliance documentation, and providing administrative support to ensure the fleet operates efficiently and remains fully compliant.
Maintain accurate records for company vehicles, trailers and fleet assets
Monitor MOTs, servicing schedules, inspections, road tax and insurance requirements
Coordinate vehicle maintenance and repairs with internal workshops and external suppliers
Raise purchase orders and process fleet-related invoices
Maintain records relating to vehicle defects, repairs and maintenance history
Support driver licence checks and compliance administration
Ensure fleet documentation is up to date and compliant with Operator Licence requirements
Update transport and fleet management systems accurately
Investigate vehicle damage, incidents and insurance claims as required
Handle fleet-related telephone and email enquiries
Provide general administrative support to the fleet and transport teams

Skills
Previous administration experience, ideally within transport, logistics or fleet operations
Strong organisational skills with excellent attention to detail
Confident using Microsoft Office, particularly Excel, Word and Outlook
Able to manage multiple tasks and prioritise workloads effectively
Strong communication skills, both written and verbal
A proactive and professional approach to work
Knowledge of Operator Licence compliance or container haulage operations would be advantageous